>> Welcome to Microsoft PowerPoint:
Getting Started with Office Mix.
I'm Jason Bursack, a Productivity Trainer
for IT showcase at Microsoft.
Today, I'll show you how to add recordings in
your PowerPoint presentations with Office Mix.
We'll walk through how to use Office Mix in
PowerPoint to make a screen
recording that you can share online.
And you'll also learn how to
make slide recordings and add
quiz Apps to your interactive online presentations.
We'll cover; getting started,
creating and inserting quizzes and Apps,
recordings screen captures and slide recordings,
uploading and sharing your Mixes
and we'll also do a demo.
Before you start using Office Mix,
you'll want to make sure that you
have the correct hardware.
A microphone is an absolute necessity
for using Office Mix.
All Office Mixes tend to have audio recording.
Now a Webcam can also be very useful.
It really does draw attention to have
a video with your presentation as well but if you want,
you can just use a microphone.
I'd also advise you not to use
the embedded microphone in your laptop.
These microphones often produce kind of a tinny sound
and aren't terribly conducive
to professional quality recordings.
So, let's talk about getting started using Office Mix.
Office Mix is an add-on for
creating recordings in PowerPoint and it's
going to add a bar to your PowerPoint interface.
Now, the Office Mix interface
is tweaked from time to time so,
you may see some dissimilarities between
the screen shots and how it looks on
your machine but the functionality is all here.
In order to start creating a basic recording,
you'll click "Record" on the Mix tab.
An interface is going to open up here,
where you'll be able to test your camera and test
your mic and you'll also have
some annotation tools there
where as you're doing your recording,
you can write on the slide using those pens.
You'll go ahead and click record to begin,
and then you can introduce
yourself and talk and record over your slides,
recording audio and right
on the slides and you can see
the little hello written there with the pen.
And when you're done going through your slides,
you'll click "Stop" and then "Close".
And what that does,
is it splices up
the audio and video recording that you've been doing.
And as you walked through the slide
using the arrow keys at the top it drops
the video and audio onto the slide deck creating it.
So, what it does is it preserves the slideshow experience
while adding the recording feature
to it. It's pretty neat.
Some tips for recording,
you'll use the arrow buttons to advance through
the slides and animations
while you're doing your recording.
And when you're all done as I mentioned
the audio and video is
split up and inserted on each slide.
You can move the audio and video
around on the slide of course,
the audio position doesn't really
matter because the audience won't see that.
But if you like the video and say
a different corner then it
appeared you're free to move that.
And what's really really great
especially from my perspective I think
is that you can re-record any slide you
want or any combination of slides.
So let's say, you record
a 30-slide deck and you go through it
and you see that you said something silly on slide 26.
You don't just re-record the whole thing,
you just re-record the audio and
video on slide 26 and you're good to go.
Likewise, if you're recording screen captures,
don't record a 30-minute screen capture, record six,
five minutes screen captures
and then if you make an error,
you can go back and just re-do
part of your presentation instead of all of it.
Save you quite a bit of time.
Also Office Mix allows you to create and insert
quiz applications and this really adds to
the interactivity of the Office Mix.
So maybe your audience has watched
your Office Mix and you
want to either poll them or quiz them.
Well, you'll use this button
here to insert an application.
The four we're showing here are the free response quiz,
the multiple choice quiz,
the multiple response poll and the true and false quiz.
There's some other third party videos
and Apps you can add as well.
But just to go over these four,
the free response quiz
does exactly what you'd expected it to do,
allows you to collect word for word, audience feedback,
the multiple choice quiz is
a question followed by
answers that your audience can select.
The multiple response poll is
very much like the multiple choice quiz,
but there's no correct answer.
This time you're just looking to take
the audience's temperature so
you won't select the correct answer,
they'll just answer how they please
and you'll take that as feedback.
And then of course the true and false quiz is simply
a sample case of
the multiple choice with two choices, true or false.
So you do have to trust these Apps
and download them in order to add them.
These are separate Apps
that you'll add through the Office store.
And then this is the interface for creating a quiz,
you'll "Click to add a question" there,
you'll add your answers and you'll use
check marks in the case of
the multiple choice quiz to
indicate which answer is correct.
All right, you may want to do
a demonstration and I'll be doing
a demo in a bit here and you
may want to do demos like this.
So you can use the screen capture function
of Office Mix to do that.
So, you'll click "Screen Recording" on
the bar and you'll be
then given the option to
select what area of the screen you want to record.
Maybe you want to record the whole screen, that's fine,
but maybe you want to record just a certain portion
of the screen that's fine too,
just select whatever you want and then go ahead
and click the "Record" button and do your demo.
And when you're done you click "End",
and then that screen capture will be dropped into
a slide in your PowerPoint presentation
as an inserted video.
When you're done with your Mix, you've
done your screen recording,
you've done your slide recordings,
you've added your quizzes and whatever Apps you're
going to add and you probably want to
upload and share your Mix with someone,
colleagues, co-workers, customers and you'll use
the Office Mix interface here to upload.
You'll also be able to export your Mix to
video or upload it to Office 365 video if you want to.
Now, keep in mind if you do that,
you lose the interactivity of your Office Mix.
So in order to maintain all of that interactivity,
you want to upload it to the Office Mix cloud.
So, you'll sign in here,
you click "Next" and sign in.
If it's a personal Mix you use
your Microsoft account or
your Facebook account or your Google account.
If it's work one you use your work,
if it's school you use your school account,
you sign in and
then you'll just walk through
the little wizard process to upload the Mix.
It will take a little bit of time
but it should be ready shortly.
Okay? So, now what we're going to do
is demonstrate how Office Mix works.
All right, so here is a demonstration
of Office Mix in PowerPoint.
You can see here that I have
already installed the Office Mix add-on, here it is.
You have this Mix tab
and then all those functionality added.
Well, what if you don't have the Office Mix add-on?
I'll show you how to get it here,
we'll just open up our Web browser.
We're going to go to mix.office.com,
here we go and we'll sign in.
And I'm just going to sign in with
my work credentials here.
And then what you'll do, is simply click
this and this will open up a wizard,
you'll download the Office Mix add-in,
you will need to close PowerPoint while you install
this and then the next time you
open PowerPoint, you'll have the add-in.
So, very easy to do.
All right. So here we go, here's our add-in.
What I'm going to do here is I'm just going to make
a bunch of new slides and I'm
going to walk through
a demo on how to create an Office Mix.
Now, I'm not going to be creating
a content rich slide deck here for you because
the intent here is simply to do
a barebones demonstration of
just the Office Mix functionality.
I'm kind of assuming you've got
some PowerPoint experience already.
So here's our slide deck.
And then what I'm going to do here,
is these are my content slides right?
Content not contest, we can have a contest too I suppose.
All right looks good. And then
right here what I'm going to do this is my demo.
Okay. So, I'm going to have,
you actually probably would want to
use a title slide here and then we'll go demo.
And then we have a blank slide for the demo.
And then we'll do
one more slide and this is the end of the deck.
Okay? All right, so
actually let's do one more here for the quiz.
All right, so I've got my slide deck.
Great looking high quality slide deck here and what
I'm going to do is use my Mix functionality.
And first off I'm going to do
a slide recording here on on the slide.
So, I'll just click slide recording here.
And as you can see I've got
my webcam running and I've got my microphone.
You can test your mic right here it shows it working.
You can actually adjust your volume if you want to.
And if you want to shut off your camera you can do that.
And you can also have the option to
do full screen video if you want to,
and then, here's your annotation tools,
for your slides down here.
I'm just going to run through
a slide recording for this slide deck.
So, I'm going to start my recording here.
I'm going to say okay guys,
I'm doing this Office Mix recording
on the slide deck here.
Maybe I'm going to add some annotations as I go.
Now, let me just give you a little tip,
as you click the arrow to move through your deck,
what you want to do is give yourself
a moment, a pause in between your clicks.
So, that you're not talking when
you go from slide to slide
because you will get a small audio skip if you do that.
So, here we go, I'm going to stop and
then I'm going to talk about the content on
this slide and maybe do some annotations here.
Let me play some advanced kind of tic tac toe.
Go on the next slide here, use some annotations.
Go on the next slide, some more annotations.
And the next slide here's
more annotations and I think I'm done with my recordings.
So, I'm going to go click "Stop".
And, you'll see what it does here is it
saves the audio and video recording on each slide.
So, if I close out of this environment here,
you'll see I've dropped audio and video content
on each of these slides.
Okay? And then, up next I have my demo.
So, what do I want to demo? We'll I'll just
demo a little PowerPoint thing here.
So, now I'm going to do a screen recording here so I'll
just open up microsoft.com/itshowcase.
All right, and I'll just do a little screen recording
of this Web page.
So, here we go accessing the screen recording feature.
And, I can also do screen shots,
you want to still screen shot. You can do that.
But, we'll do the whole recording here.
Get the whole experience. And, the first thing
I need to do is select the area.
And, let's just say I'm just going to do
this portion of the screen here.
And, then I'll simply record it.
And we get a little three, two, one.
And you know, you can if these people were
moving up the mountain you'd be capturing them here.
And, then whenever you're done recording your video.
Maybe you're doing an Excel demo or
maybe you're doing
a PowerPoint demo or whatever you're doing.
You go up here and you're done.
And that is going to drop your video and
your audio right onto your slide here.
And, you can preview it right here if you want to.
You have all of your your PowerPoint functionality
you see I'll make it larger,
move around on the screen.
You're absolutely free to do that.
So, now you have in your Mix you've got
your slide recordings with your annotations.
You have a demonstration of whatever you're demoing.
And, then right here we want to quiz our audience.
Okay, so let's add a quiz to this slide.
Right here we've got the multiple choice quiz
and the multiple response poll.
Those are the add ins I've added if you'd like to go get
the free response poll of
the true and false quiz or any of
the third party apps those
are all available in the store.
What I'm going to do here is
we'll do a multiple response poll.
And, I'll drop that in. And, let's
just move it up a little bit.
And, then maybe our poll question is;
what is your favorite day of the week?
And, you could put all your options in here.
And of course,
I could keep going for all the days if I want to.
But, we'll just keep it four,
if your favorite day is Thursday. You're out of luck.
You won't be able to select Thursday.
And, this just is going to take the audience temperature.
They're going to answer this.
You'll be able to go onto the analytics
and take a look at how people have answered this poll.
And to do a quiz quick just to show you
the difference between the poll and the quiz.
Let's make a new blank slide here
and we'll drop a quiz on.
Go up to our quizzes and video apps and drop the quiz.
And, the difference between
the quiz and the poll is of course
there's there's a correct answer here to the quiz.
So if I say; which bird swims and then I'm going to go,
canary, parakeet and penguin.
And, right here I have the canary.
And that's not the right answer.
So, we might select the penguin as the right answer.
Now, this will actually show
this question to the audience.
And if they select
the wrong one it's going to say no that's wrong.
If you thought that the parakeet
was the bird that swims.
You're wrong, it is in fact the penguin.
Okay. So, we are now done with our Office Mix.
Just to point out a couple of
other functions that you can do.
If you already have some video or audio on your machine,
you could insert them right here.
If you want to export this to a video or
publish this to Office 365 video, you can do that.
Just remember if you turned it into
video you do lose your interactivity.
Okay? We've got some tutorials available,
some feedback and support options.
What we're going to do next is upload this to Office Mix.
So, here we go. It asks
us to prepare, we're all ready to go.
I'm not going to make an offline viewable,
because that will simply take more time.
I'm not going to make a video that'll take more time,
but those are options available for you if you want.
You can go ahead and click "Next".
And, all you need to do here is just sign in.
So, that's what I'll do.
You sign in with your own credentials.
And, right here you'll choose if you're uploading
a new mix or uploading an existing Mix.
And, I won't create this video since
that will actually take more time.
And then, we're uploading. This is a very small mix
so it really shouldn't take very long at all.
If your Mix is longer and
has lots of big images and long videos,
it will take longer to upload longer to process.
Okay, so now we're all uploaded
and processed and we're ready to go look at it.
So, we can just click "Show me my Mix" here,
and this will take us to the browser view.
And, of course I'm not
actually going to publish this Mix.
I don't think this is going to be
of value for anyone to watch.
But, you'll see here you've
got "Permissions and Sharing".
And, there's different levels like
there's, the default here is the organizational view.
So, anyone in your org can view it,
and this is for the business application.
You can knock it one notch back here
for private and that
means only you can see it, you can go this way.
And, this means you do need to sign in and have a link.
"Unlisted" means anyone with a link can view
and you can view this without signing in.
And, this is public and it's searchable.
So, I'm going to keep it actually at
"Private" since this is not
a Mix I need to share, it's just a demo.
And, we of course have a title
for our Mix and we maybe have a description.
Maybe, we enter a category for it.
Maybe, we add some tags. Right? Here's our link.
Copy this. Send it to
whoever you want to share your Mix with.
And, also you do have and if we created a video you can
download it here and get some embed options,
some sharing options and emailing a link right here.
And, you can just save right here.
So, this saves your mix up on officemix.com.
We are at the end of today's demonstration.
I hope this training has been valuable to you.
You can visit
microsoft.com/itshowcase/productivity to view
additional live webinars and productivity training on
Microsoft products and services.
Thank you for joining me.
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