- Hello and welcome to another whiteboard training
Wednesday video, I'm Isaiah Hankel with Cheeky Scientist.
And today we're talking about five ATS-proof
resume secrets for PhDs.
So first of all, what does ATS stand for?
Applicant Tracking System software.
So if you are a PhD who has been uploading one resume
or many resumes to job postings online,
but you haven't heard anything back,
or you're just getting an automated response
and never getting a phone call,
it's because your resume is going into a software system
being read for keywords and other things
that we're gonna talk about in a minute,
and is being deleted.
Or being put into a black hole,
or being put into some depository somewhere
where no human being is actually reading it.
That's why you're never moving forward to a phone screen
or an interview.
Applicant Tracking System software.
So it's very important for you to understand
that large companies like Dow Chemical,
like Pfizer, et cetera,
they can receive over 2,000 resumes per open position.
2,000.
On average, whether it's a small, medium, or large company,
overall, every open position online receives over 500,
it's like 524 resumes per open position.
Do you think that hundreds of people are being employed
to read resumes all day?
No.
Instead it's going into a software program
that has a bunch of metric setup by a company
that's basically skimming through your resume very quickly,
the software's doing this, and it's just weeding you out.
Why would you be weeded out?
Because you have a gap on your resume.
Or because it doesn't recognize your academic job titles
like graduate research assistant,
or because you didn't put in the right salary amount.
Or because you put visa on the job posting.
All of these things are used to weed you out
so that companies don't have to waste their time,
as defined by them, waste their time
looking at unqualified candidates.
So, at Cheeky Scientist,
we recommend getting a referral.
actually doing the work to get a referral
from somebody working at the company,
through an informational interview,
getting your resume into the hands of a hiring manager,
that's the fastest way to get hired.
However, I understand that a lot of you
are still trying to finish your thesis.
Or you are still trying to finish a paper for your postdoc.
So I wanna talk specifically about
if you're gonna try to get your resume
through Applicant Tracking System software,
I'm gonna tell you some secrets on how to do it.
Why do I call these secrets?
Because they're not commonly known.
Alright, so how do I know them?
We talk in our program, in the Cheeky Scientist association,
we talk to top talent acquisition specialists
at Navartis, at Roche, Genentech,
we've talked to hiring managers, recruiters
all around the world,
and this is what they say works.
Okay, this is what they've told us,
this is insider information, I'ma tell it to you now.
Why am I telling you this now?
Because next week, next Thursday,
we are doing a special webinar on all 12 of these secrets.
And we're gonna go into detail.
So next Thursday, at 1:00 PM Eastern Standard Time,
you'll get an invite to a free webinar from us.
You'll only get this invite though
if you are on our email list.
So to get on our email list, go to PhDsGetHired.com,
put your name and email in on that page and click enter,
and you will be put in this list,
you'll get an invite to this free webinar.
Again, its PhDsGetHired.com, we'll go through all 12
of these secrets in detail next Thursday
at 1:00 PM Eastern Standard Time.
If you wanna watch the live show,
there's gonna be two different showtimes,
go to PhDsGetHired.com, put your name on that list.
So what are the five topics I'm gonna talk about here?
What are the five secrets?
First, is to be first.
Okay, be first.
Set alerts.
Realize that most recruiters, employers overall,
they stop reading resumes after the first 10% come in.
Right, so that means the job has been posted
for more than a day, guess what?
It's too late.
They've already received too many resumes,
they're never gonna look at your resume.
That's all you have, 24 hours.
So how do you know when a job is posted online?
You need to go to, for example, Indeed.com,
put in keywords, set up an automatic alert.
Even better, and this is what we recommend,
use a Google alert.
Go to Google.com/, or forward slash, alerts.
Google.com/alerts.
You can set up an alert for any job title,
any location from any company.
And I recommend you do those three,
put in all the locations you're interested in
in terms of working at those locations,
all the job titles, all the companies.
That way when a new webpage is published,
new content is published online with any of those keywords,
you are going to get an alert sent to your inbox.
This is amazing.
This means that you will know first thing in the morning
when a new page has been published
and you can be one of the first people to apply.
Set up this alert, it's critical.
Number two, use WordClouds to hack keywords.
Most of the ATS software is looking specifically
at keywords on your resume.
If you don't have the right combination of keywords
or the right keywords used,
your resume is going to be opted out.
It's going into some filing system,
it's never gonna be looked at,
you're gonna get an automated response,
you're never gonna get a call.
So how do you make sure you have the right keywords?
Go to the job posting itself,
put it in a WordCloud software program,
WordCloud.com, Wordle.com, WordClouds.com,
and it will tell you which words are used the most.
Right, it will also remove words like
the and that, et cetera.
So if the word drug discovery is used a lot,
or screening, or testing, or technical,
whatever it is, it's gonna tell you what's used,
use those exact words on your resume.
Don't worry about plagiarizing a job posting.
If you wanna be very calculating,
go to several different job postings
from that company for that job type,
take all of that content, put it into WordCloud,
it'll tell you the keywords to use.
Make sure you use the keywords
in the top one-third of your resume.
That's called the visual center.
That is where the ATS software spends most
of its time scanning, it's the top one-third,
that's where it's looking for those keywords.
Number three, don't use academic titles.
Don't use academic titles.
so, ATS software is very,
it's advanced now.
It knows how to look for job titles.
So what it's looking for is your bolded headings,
it is giving special weight,
keyword weight, to those headings.
So what I recommend doing, and,
you might all not like this,
it's a little bit sneaky, but it's a great secret,
and we've had employers tell us to do this
just so that you can get your resume past the software.
Instead of putting graduate research assistant,
or postdoctoral fellow on that top line
for your work experience,
put something else that's more industry oriented.
So for example, as a graduate research assistant
where I was a postdoc,
you've had to do a lot of project management, right?
So, in that bold line, put project management.
And then beneath it, in non-bold,
put graduate research assistant.
Because what the software program is gonna see,
is they're gonna see project management.
And it's gonna say,
"Oh, this person has project management experience?"
Which you do, even if that wasn't your job title,
'cause you're not saying it's your job title,
you're just listing it in terms of your work experience,
which is totally fine, totally allowed.
This will help you get through
the Applicant Tracking System software.
If you're just putting postdoctoral research fellow,
graduate research assistant,
it's not gonna recognize those,
and it's going to weed you out.
Number four, avoid gaps, visas, and double dips.
Okay, so what do I mean by that?
If you have a gap on your resume, that's fine,
but put those dates in there.
Make sure every date is accounted for because again,
this software is advanced, it knows if you have a gap,
and often will weed you out.
It doesn't give you a chance to explain a large gap.
So if you have a couple year gap because you were parenting,
or you didn't have a visa, couldn't work, whatever it is,
just put that date down
and put what you were doing during that time.
And get creative.
Don't lie, but if you were helping finish a publication
even though you weren't working
for the university technically,
you can put consulting, or finishing a publication,
or whatever it is.
Try to put something that you did during that time,
even if it was email correspondence for publication,
or helping up your lab or your classroom,
or helping a colleague,
you can put that kind of correspondence in
to avoid that gap.
If you need a visa to work, a work visa,
do not put this on your resume at that time.
You can explain that later.
But a lot of times it will look for keywords
like visa needed, work visa, immigration status,
et cetera, it'll weed you out.
If it asks for that on the job posting,
leave it out, put a star, whatever it is,
don't mention it on the job posting.
In terms of double dipping,
don't apply your expected salary.
This isn't something you put on your resume,
but it's something that you need to put on the job posting
when you're uploading your resume.
If you can, put a character like a star,
or a zero, whatever, but most of them are too advanced now,
you actually have to put in a number.
Research the numbers carefully for that location,
that specific job title,
that specific company if possible.
And realize you have a $10,000 window.
And make sure that you are putting the lower end of that
window in there so you don't get weeded out.
And the problem is they'll weed you out
if you're too low, or too high.
So realize you have $10,000 window
to work with, do your research, put that in there,
you can't get away from doing that.
So we're gonna talk more about these secrets next week.
We're gonna talk about the 12 top secrets overall next week
during our free, new webinar
on these resume secrets just for PhDs.
Go to PhDsGetHired.com.
PhDsGetHired.com.
Put in your name and email address
so you get a free seat to that webinar,
and I'll see you next week for another
whiteboard Wednesday training.
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