Hello everyone and welcome back to another video today
I am joined by a very special guest for those who don't know Thomas Frank is a youtuber. He's an entrepreneur
He's also the creator of college info geek
Which is a popular YouTube channel and website that helps students to optimize their college life
everything from finance to optimizing their productivity and I've been a follower of Thomas for a while and I remember
Watching him during my college years and thoroughly enjoying his videos and we are bringing Thomas in today to talk a lot about notion
I was very nervous for this video because
I've my Thomas for a fair a while now
But near the end of video a lot of karma because I I studied get to know all about him
So it's amazing to have him on today
He's going to dive into an exclusive look and how he used it notion to create content and also monitor
Content with a small team. It's a quite an exciting
Explanation of how you can use notion and what I specifically took away from it
Is that the way that he uses pages and templates? So he uses quite a robust process
that he's adopted for creating new videos and
You know being able to go a bit deeper than just that and having that as a workspace
So today's video we're diving into how Thomas Frank uses notion and thank you so much to Thomas for coming here on the channel
It's absolute honor to have him but without further ado. Let's dive in
Welcome someone so good to me. Yeah, great to be on the show. How's it going man? Yeah, very good. Where are you?
Where are you base right now? I am in Denver, Colorado
Degrees Fahrenheit snowing
Roads are terrible right now?
Snowing it's snowing already it is. Yeah. I'm actually really happy about this
Yeah, you're in a snowboarder and last year
We just did not get a ski season or the it being called a ski season
So it's the fact that the vengeance for this. Yeah, I will take some slick roads
Cement, oh I've never I never would think it's like November and snowing. Yes. It's done day
Yeah, I would I'll have to go I need to go to the US so I I'll have to visit them for sure
Yeah
Well Thomas maybe a little bit of an introduction to yourself for those who don't know who you are already. Yeah
So hi. I'm Thomas. I am a Productivity nerd I guess much like yourself I think and
The past eight years have been running a website called college.com to help students of all ages really do better at school
Become more prepared in their careers all kinds of stuff like that
The college branding is very much a relic of being in college when I started it
And then I've got a YouTube channel just under my name Thomas, right? That's Steven more generally
Lipsyte so we talked about activity habits
Excelling as a person in all areas help things like that. And then I've got that podcast as well
podcasts where every Monday
Topic that we think students will be interested in
Yeah, I love I love the podcast. I I must say I need discovered it about six months ago properly
But since then I've been binging it's safe. It's really good fun. Okay
I let I've left as of a year ago
Yeah, yeah, it's it covers like pretty much everything in anything I like the finances
Yeah, there is a really good podcast
But everyone should definitely definitely go now. Thank you
We're gonna talk about notion today because that's that's quite an exciting topic right now
So maybe start with a few questions to you?
I wanted to ask first off where and how did you find notion when you obviously discovered it. When was that?
That's a very good question. I think I found notion on product
ok, but I can't remember I
Don't know where else I would have learned about it. So I ain't got bounded on product program
I know it's been less than years since I started using it. I
Thankless either the earliest video that I worked on it was in June of this year
So possibly just this summer. Yeah, and didn't I see?
If snow big isn't it and
And when and when you got started with it
Did you know it's like a lot of people sort of head towards it that were you were around? I?
Don't really know
I
Remember telling people about it and I'm all saying what's that?
So flexible, it's got everything
Yeah, and it's funny like the more I don't know I went so hard into it I was
obsessively building pages and hubs for my content over a few days or a week and
I feel like I'm one of notions biggest fan, but also one of their most annoying customers
I bet I think it's like Inception like he's just go layer by layer by exactly. Yeah, I love it and
in terms of when you
Like do you recommend it to any of the students or like college people that follow the channel?
It just it's tough. I
Recommend everyone. Try it out
hmm
I don't recommend it as my top note-taking system yet. I still recommend Evernote for that purpose though
Evernote still bugs me because all bugs but I feel that Evernote still offers the best
Combination of features and biggest reason for that is there's just some weird
quirks and how notion handles actually writing notes
Yeah, I know a need so actually I don't do my writing again. No shouldn't I still do
Go yeah, a big notion is close like two or three
Court weeks away from being like a note-taking system that I can use
Yeah
Yeah, that's that
Yeah, I agree with you there, I don't think it's like a note-taker per se
yeah, I think it's just a way that notes are captured and
organized it's just like
Not it's a good different layout
It doesn't give you that almost like email inbox like structure. We have your your notebooks and then you have an eighth modified
by default
Ordering of nodes within you can construct this I guess
Databases but it just feels a little longing compared evident
Yeah, definitely definitely and in terms of when you're really setting up your account
It would be great to have a look inside of that and maybe you can give us a talk
Screen able to see ya lovely background
Nice search like forest background to Reddit
So notion for quite a few things but this is the main thing we use it for which YouTube video project management and
what I've done is created a table of projects and
It's got a few views here. So for people who are not familiar with notions database tools
You can much like err table create different views for the same database
So I could do a calendar you would actually see what videos are coming out
I can do my default view and see things on form
But we typically is used table view here and I can put when we're going to publish it
What sponsor is when I was published and edited either in my editor Tony eight?
Down here. I keep some ideas. And the reason I put ideas here is because I have a lot of economic news and
anything here is
actually a
Big template project with all kinds of stuff in here. So one really cool thing
You keep your notion, which I'm sure you're aware of is that you can make templates
so this template action and if I
Go into here and look at you can see that if I click this
I'm going to get an instance of whatever is here
And whatever's here is this big video project template. So I've constructed this this circle wild make
Where I have title ideas, I've got keywords of that sponsor permissions
These are all titles I can item I want to there is an editing checklist
So my editor can go through here and make sure that he's done everything correctly
And then when I go to publish my video I use the publishing checklist to make sure that I've done everything correctly
As he could see it was kind of a lot of things
So I didn't have this I would probably forget to do something. Usually I forget to add the caption file
So I do have this now I never forget anything
I've got a couple of links to some things we use like
sound is our
stock music place where we get music or videos like a headline analyzer that helps make better titles a thumbnail testing tool and
Then these are just empty documents or putting research for putting scripts when I'm done with them in Evernote
but in crown jewel, is this b-roll area and
I'm going to go to an instance of an actual project to show you sort of how that works
Let's go to this one's the most recent video published as we're recording this
what I do is
I
Have my editor
do like the a roll cut of a video which is just the talking head stuff and
Then he will upload that that draft to website called frame diam and frame that I owe and actually I mean
Just to show you
So this is a really interesting website for anybody making videos
this allows your editors to upload a
like a basically undercut
Anything you're looking on so your is the latest one and then I can watch through it and I
Can add comments at specific time stamps?
So we get to here it's gonna make a comment
With the time step 256 and it creates like a timestamp order this comments
so we use this for mural ideas for animations or videos or clips or
pictures anything that goes on top of that a roll
What I can then do is export that as a CSV and merge it into this
hero list I've created which has
All these very useful columns like tags tells us how we can gather things like templates to create a lot of templates for animations
time stamps
so this makes the editing process much more effective and efficient for the editor because what we can do is
sort of things differently, so
You're very familiar with batching, right?
I am yeah basically batching taking you know
All your tasks finding the similar ones batching them together so you don't have to do as I've setup, right?
so this is very important videos because an online image together that
Requires me to sit down my computer go on the internet find it if I want to find archived footage
I'm still like a cure
But I'm in a different context I go back into my witness or in buying the old page for overhead stuff
I need to take my camera set it up on the overhead setup
Turn the lights on that is a whole different private kind of beast if I need to film things
I don't think I filmed anything specific for this one
but if I wanted to build like a skit, that's a totally different thing -
So we have sort of two stages the bureau and a gathering and then we have actual it. So during gathering we sort by
The tags so that way I can be like alright
Everything overhead is in order. I'm going to go do all the overheads now
I'm going to go do all your cuts now. I'm gonna get all the stock footage all the online images
so we're batching the gathering tasks based on a type of
Action you need to do
Once that's done. We can change the sort to time stamp and now my editor can go
Just basically time stamp
I types that might add that to the video and that allows him to easily edit an order
But it also allows him to go right to where the piece of b-roll needs to go
So in the past would just be listed you have
Basically watched the video and it's for gas we need to go and now it's like boom
All right, I gotta go right to 329. That's where this animation is going and
This has just cut down a lot a lot of the confusion
Well the time it takes to get editing done
It's been very very helpful. I
Mentioned, you know be a hub
so this is basically the planning hub where we get again our publishing page our sponsors whether or not is published and
what have you and
That's disgusting the main thing I think so, it's this is kind of like the best
Overview of how we use notion because pretty taking massive advantage the templating engine here
but also of the database tools to keep things really organized and
If you can make assignments for specific tasks, I don't even know if you look at us on anymore. Hmm. Definitely
Well my staff
Will see I'm not sure how that's gonna work
Your mess yes someday possibly abandon asana
Totally yeah, I see that
Within the within the year
I really like how would you use it in terms of the whole video production set up did take you a
few attempts to get to where you are now cuz I think that
Scares a lot of people like when they sneeze some of that that they're like, how do I get there? Yeah, it looks massively complicated
The bones of the template and the table of all the videos that I did
but
The process of learning, you know how to use frame IO to export the CSB back to the queue tries at first. I was just
Manually entering the OIG into that ocean table and there were no timestamps
But the original idea I think like my original sort of like brain blast for one of yous notion was realizing that I can switch
between table and Kanban use
As a mobile, so if I tagged by b-roll, I switch to a Kanban view and create lists based on tag
And I would do that. But this is where there's like one little Indian Ocean and the annoyance is
So we have like at the checkbox you saw the checkboxes. Yeah
If you switch to Kanban you you cannot just check the checkbox
You have to tap the card and open it as a modal and then tap the checkbox and I was like guys
This basically makes it really annoying to check things off at combativeness. I on the tap twice on a page especially in mobile
It's very annoying so back
You guys are just like you can see the checkbox
I don't know why you can't just like it. Yes. It's annoying
So then we'll wait a minute
Sorbet subtag tableview, which means like honestly do all of this in Google sheets as well
Yeah, exception being that
Notion and air table and I think there's one other
Database as a spreadsheet sort of service out there
Every row is
Its own page or its own object with an ocean meaning if I have details
I want to share with my editor like oh here's where you can get this footage or here's exactly what I want
Go for it. It's easy. I do
And in own definitely Google sheets, I would have to make like weird
Yeah, that's pretty and that sort of leads me to my my question my final question is
In terms of like a wish list that you would have a notion
What would it be in the next? Let's say six months for you to
Really go deeper with the service
I don't know how I wouldn't look at this but the ability to assign
things
to
okay, and
I think you have to sit down like really think hard about a design this book right now
there's not like a
Way to login the notion you can see who's mentioned you but you can't see like this is what I got it so
you sauna I
think they just released this feature and I haven't lived with it but like the ability to
To like relational tables. So if I had
Kind of tried to figure out as best I can but
It would be nice if I could make a table that was able to reference date of
You know be like their rows and things like that. So maybe I have a list of video ideas. I actually
you know reference that from my my
Set project table because right now I have many ideas that I have to recreate a new template basically. Yeah
And then some general writing police. So for instance the block system makes writing very flexible
but it also makes it very annoying to examples and
Any other note-taking app?
If you have a bullet list and you put your cursor at the beginning of a line that it already has texted and you hit
enter
All the text from that bowl is when you move down to a new bullet and then you're going to be left with a shiny
New blinking cursor bullet at the top of your boldest if your nested yeah, actually it actually even a ground nested
so I was just going to create a new top bullet a
Notion that doesn't happen you hit enter and moves you pull it down and you look at the black line
So then you got a hit
Astro space to give yourself another bullet that's just a weird quirk of the block system
another thing is if you're a writer and let's say you've got a few paragraphs and you
Want to select some text from multiple there guys, you can't do that
is the moment your
Selection goes out of the current block which is usually like a sentence or a paragraph you're now selecting entire blocks
yeah, so it's just not a robust writing tool because you can't do
Laser-focused it yeah just really want so for now. We kind of have to muck about other tools
Yeah, I have those two exactly same problems
Whenever I'm doing so in an ebony motion, and it's yeah
It's a bit annoying but I think it's this only I think they really release like last June times
So yeah, they're really new. Yeah
They respond, yeah, yeah, you know, at least they acknowledge that
So that's it
I you know
I've got faith that it's going to keep getting better and it may have actually used employers. Like it truly does replaces truly does. Thanks
right now it's like
It replaces those two if you really want to like hack it together and you know a little bit. Yeah
But then again, there are certain things it does. It just nothing else does quite as well
So I'm just yeah, I'm in this weird limbo
That's it imagine the day that we just use notional day is going to be so weird in there
So the other thing is with a note taking application my crane just really likes that
Evernote style doing things my hair. Does it very well as well where it's a notebook sort of looks tax
notes that are sort of my date modified you actor your note like having everything and
I think bear actually does it best?
because bear
Sorts by tags
And you can do some tags that sub subtext so you can really build out a folder system
It goes as deep as you want that still respects that date modified listing
No has other tags like that
You can technically go as deep as you want the tag ever know because Evernote separate stacks from notebooks
You don't really know how to build that out
Yeah, so I would be on bear if there was a witness, yeah
So
Yeah, they're working on a web version, but they are but they've been working on a web version like a year
Oleg's
Yeah, that's it. Brilliant. I'm Thomas. I loved your setup
It's brilliant where can ever find you after they go away from this video
Youtube.com slash Thomas Frank, it's a good starting point
lovely jubbly and also
Alex
There we go
Brilliant, well, we're gonna jump on a podcast now
But thank you very much for coming on then and I'll definitely be putting out some of your videos anyway, very soon
So, thank you, Tom
Just before we go away from this video guys, I wanted to put Thomas's link in description Thomas is over on YouTube
He also has college info geek which has recently a new website design
So you check him out and scription below
And also if you are new to notion
You can go over to the playlist here on youtube or the course or the free pdf so you can go in and draw all
of that stuff
Anyway guys a huge thanks to stop and bind today if you enjoyed this video with thomas frank in it
Please hit the like button today and if you're not
You're you're brand new, please do subscribe it great to have you here on the key productive Channel. Anyway guys. Thanks so much
I'll see you guys very very soon Cheers
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