After you have put in your efforts to write your Contact information and verified the
info to make sure it is correct, it is now time to add it to your resume.
But what is the correct way of formatting the contact information?
How to include this info in the resume so that the most essential information is highlighted
and remains obvious throughout the life of the resume?
In this video, we will see how to format contact information in your resume.
We will also see how to include this contact info in the header section of your resume
so that your resume complies with the standard format and can be considered acceptable by
prospective employers.
Let us first try to understand the importance of formatting the contact information in your
resume in a standard way.
Many employers use Applicant Tracking System or ATS to track and manage the applicants
who apply for the jobs.
This is true for both online resume submission and even when you submit a hard copy of your
resume.
The ATS software works best with standard resume formats and in many cases, it ignores
colors, shaded-areas, custom fonts, odd-shaped bullet points and a bunch of non-standard
elements.
To ensure that your resume gets accepted as a standard format, you need to stick to the
standard procedures as much as possible.
If a resume does not meet the standard format, then recruiters generally tend to ignore such
resumes and focus more on the ones that do meet the standards.
This may cost you the job that you were looking for.
So, we will look at how we can avoid this and turn the tables around so that your resume
gets accepted and you gain a competitive advantage over other applicants for the same job role.
Now that you understand the importance of a standard resume format, let's dive into
the actual resume formatting techniques.
I use Microsoft Word 2016 for creating my resume and suggest you do the same.
If you do not have Word 2016 installed on your system, I suggest you arrange for the
same.
Or if you have an earlier version of Microsoft Word installed on your device already, you
can then try using it to create your resume.
For the most part, you should be able to create it without any difficulty, so go ahead and
try it out, if that's the case.
Once you are ready with Microsoft Word on your device, open up a new Word document.
To make sure that your resume looks professional, you may select any font from the following
list:
• Arial • Verdana
• Times New Roman • Calibri
• Cambria • Garamond
• Trebuchet MS
Avoid using other fonts that are not listed here, especially custom fonts.
You never know how using custom fonts might appear to your prospective employer, especially
if they do not have the font installed on their system.
So, start by selecting "Arial" font or any font shown in the list and select the
"12" pixels as the font-size in your word editor.
Then start writing the following details, each on a separate line:
• Your Name • Your Location
• Your Phone number or Mobile number • Your Email address
• Your Website (Optional)
Including the website is optional and you are not required to include it, if you don't
have one or do not wish to include it.
Let us look at an example of how to write the contact details.
First, write down your name.
For the sake of example, I am going to write down the name as "Alex George Kinhanna".
But I feel that the surname "Kinhanna" might be a little hard for some people to
pronounce or remember, so I am going to specify it as an initial.
So, I abbreviate the name to "Alex George K.".
If you think others are going to find it difficult to pronounce your name, you can abbreviate
it similar to what I have done here, or else feel free to include your complete name.
On the next line, add your location.
We need to specify the city, followed by the State.
So, I enter the location as "San Antonio, Texas".
On the next line, add your mobile number or cell phone number.
I enter the number as "361-123-4567".
If you are a resident of USA and applying for a job listing that requires you to work
outside of USA, then just prefix "+1" to the mobile number.
In my case, I would rewrite the same as "+1-361-123-4567".
On the next line, add your email.
I will enter the email as "alexgeorge.k@gmail.com".
In some editors such as Microsoft Word, the email might turn instantly into a clickable
hyperlink, so make sure you unlink it or remove the hyperlink so that the email remains on
the screen as plain text.
On the next line, add your website if you want to share it.
Entering a website is completely optional and you are not required to enter one.
You may skip this step if you don't wish to include your website.
For the sake of completeness of this example, I will enter the website as "alexgeorgek.com".
When you look at all the details entered so far, it should pretty much look like this:
As always, make sure that you double check & even triple check the details just to make
sure that you do not have any typos in them, especially in the mobile number and email.
If you have made it so far, that's great!
Now you just need to format the information in the header section of the document and
you will be done.
Every resume should begin at the top of the page.
All of the contact information should always go in the top portion of the resume.
This top portion of the document is generally referred to as the "Header".
Other than the contact information, no other information is added in the header.
In the same page of the document, the bottom portion is typically utilized for adding page
numbers and is referred to as the "Footer".
There are three common formats of including the contact information in the header.
They are: • Left-aligned
• Center-aligned • Right-aligned
Let's first look at the left-aligned format.
Double click in the header area of the document to open up the header in edit mode.
Move all your contact information towards the top-left corner of the page and place
it in the header area, like so.
Once you have placed all the information here, make sure that you select all those lines
and "Left Align" by clicking on the appropriate button or option in your text editor so that
the text on all lines are neatly arranged one below the other, towards the left-hand
side.
If the information looks more or less like the one that can be seen here, then you have
pretty much completed most of the formatting.
Let's now look at the Center-aligned format for the contact information.
Once you have placed all the information in the header, simply select all of the information
and click the "Align Center" or "Center" button in the formatting section of your editor
so that all of the information shifts towards the horizontal center of the page and they
appear center aligned.
That is all you need to do to make the contact info center aligned.
Let's now look at the last format for the contact info i.e. the Right-aligned format.
Once you have placed all the information in the header, simply select all of the information
and click the "Align Right" or appropriate button in the formatting section of your editor
so that all of the information shifts towards the right-hand side of the page and they appear
right aligned.
That is all you need to do to make the contact info right-aligned.
After you have made a selection from among the three formats of formatting the contact
info and applied that format to the contact information, the next step in the formatting
process is to select your complete name and change the font to "20" pixels and then
bold it, so that your name is bigger and bolder than the rest of your contact information.
Once you do this successfully, the formatting of your contact details should look similar
to the one shown here.
If it does, then congrats!
You have added your contact details to your resume and also formatted it to make it look
the best!
Now one last step is to include a horizontal line just below the contact info.
If you are using Word 2016, then just below the contact info, on a new line, type in three
underscores ___ like so and hit the enter key on the keyboard.
That should transform those underscores into a full-width line.
Try it out and the result should look like this.
If you are on an older version of Word, then try inserting a horizontal line directly and
the result should more or less look like this.
If you have completed all these steps, then congratulations!
You have successfully formatted and included your contact information in your resume.
Now save the document with your name, using underscore as the word separator and suffix
the word "Resume" at the very end of your name.
For example, in my case, I am going to save the resume as "Alex_George_K_Resume.doc",
so you get the idea.
That is all that you need to do, in order to include all the required contact information
in the header of your resume and make it compatible with the standard format.
Now go ahead and take the first step towards creating a powerful resume by adding the contact
information in the header of your resume and verify the information to make sure that you
have added all details correctly.
That's all for now.
Will see you in the next video.

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