The broadcast is now starting.
All attendees are in listen only mode.
Good everyone, this is Joseph Williamson
with the Accelify Help Desk.
I am now starting our discussion on domain C
which is independent functioning as part of the present levels,
screen inside of the Accelify System.
We've had discussions two days ago in Domain A,
yesterday on Domain B, today is C,
tomorrow from 11 to 12 AM is Domain D
and then tomorrow as well from 12:30 to 1:30 is Domain E.
So, after tomorrow that will conclude
our discussion on these domains.
You can obviously feel free to reach out to us at any
given time at dadehelp@accelify.com
to obtain copies of these recordings so that you can
watch them again at your leisure.
Once again I'm going to be going through with the same
kind of format that I have been for Domains A and B,
doing the general understanding of how the
present levels to service to matrix connection works
as well as talking about some of the specifics
inside of Domain C itself.
For any system related questions,
once again we are asking you to reach out to
dadehelp@accelify.com.
If you have any business process,
quality IEP questions,
please direct those to the district.
That would be at eseems_support@dadeschools.net
so that they can get you a response there.
All right, so I'm going to start with Domain C,
something that I've mentioned before
which I will mention again.
I am inside of an IEP annual meeting,
the domains work the same across all IEP events
insides of our system.
So whether you're doing an interim,
whether you're doing an annual, an initial,
a reconvene this connection and everything that we're
looking at today will be exactly the same.
Also, this works the same inside of transition IEPs
versus regular IEPs.
There are a couple of differences
in terms of the output
and the front page of the present levels but,
with regard to the service, present level service
connection to the matrix it's going to work exactly the same.
So I am inside of independent functioning.
We can see that this looks as if it was blank,
this hasn't been filled out yet.
The strength of the student is where you're going to
type in those example strengths as we were doing
yesterday, I'm going to do the same thing here.
Example strength, now you have this question
underneath, does the student's disability affect
his or her involvement in progress in general
education area of Independent Functioning?
Set to no.
If we kept it as no in this domain or any domain
that will immediately check level 1.1 in the matrix
indicating that the student needs no services.
However, if we say yes this will then expand and we'll
see a variety of holistic questions that we're going
to be answering in order to take a full range view of
the child, a full look at the child with respect
to the domain that we're in which is independent
functioning on this case.
As we can see up above, there's a transition area
section here, you'll see this on all IEPs
that are identified as transition.
Any of these items that you check will be included
in the output as part of the name of this domain.
So this for example with these that I have checked
here, this would say independent functioning
and instruction and post school adult.
So we know that we're addressing these transition
areas as a component of this domain.
Other than that, we're not looking at output today so
I'm not too worried about that.
Underneath here, we have the effects of the disability.
We have two different text fields.
The top one you can click in to and write.
This is where you'd be writing any of the examples
effects that you want to include on the IEP.
So I'm just going to type example here.
Underneath when you click, you can't actually enter
anything into this text field down below
and the reason for that is as
we've seen for the past few days,
every sentence that you write underneath one of
these questions as part of a descriptive sentence field
is going to be concatenated and added here as part of
your effects of the disability.
So we'll see that happening again today
as we did as we are going to before.
Something I do want to call to your attention on this is
we've got a lot of calls from a lot of people telling
us that they have seen inconsistencies across the
IEP and the matrix itself.
So they'll go through and finish all the domains
and then they'll go and look at the matrix
and it's not adding up.
First things first, as I mentioned yesterday
and as there's an announcement on the IEP homepage.
Do not, do not, do not lock any events inside of an IEP,
if you're seeing that there's inconsistencies
between the IEP and the matrix.
You should be reviewing the IEP and the matrix both
at the same time before you lock either.
If you're looking at the matrix at the IEP and you
say you gave a service that you expected to hit level three
and you're not seeing that level three reflected
in the matrix, do not lock either.
Our first recommendation in instances of that is to go
through each domain inside of present levels
as I'm inside of this one now
and just click the Save Form button.
This Save Form button is going to actually
recalculate your matrix in certain instances.
So our first recommendation would be just to go back to
the IEP and click Save Form on all those domains.
If you're still having issues with regard to what
you're seeing or questions do not lock.
Reach out to us at dadehelp@accelify.com
so we can address these issues one by one.
Once you lock we're going to, the process is
much more complicated.
We'll reach out, if you reach out to me with those
instances we'll handle them one by one.
However it's much easier on our end if you do not lock first.
So please reach out to us first.
Okay, looking at the questions here that we see
for Domain C, we can see that the first question is
does the student require assistance
with Assistive Technology or equipment
for daily independent living and functioning?
If I say yes here it's going to provide me a descriptive
sentence field where I'm going to document
and as we've been telling everybody across the different
presentations that we've been having,
inside of this descriptive sentence is where you're
supposed to write why the student needs exactly what
you said yes to in this question.
So as an example here, does the student require
assistance with Assistive Technology,
I would indicate why.
Why the student needs that Assistance.
Beyond that if you have any questions with regard to
what you should be writing in certain text fields
in the system, you should reach out to
eseems_support@dadeschools.net
as they will give you instruction
with regard to how to write a quality IEP.
We are just here to discuss how the system works.
Here you can see that I'm writing an example sentence
and as I write this it's being added to the second
text field up above, which will be included as a part
of your effects of the disability statement on the
output of this IEP.
So here you can see I wrote example sentence.
It says, example sentence up above.
If I say yes here, and something that I've been
teaching you guys as we went through,
I'm going to do some yeses here to show you the examples.
If I say yes to some of these questions,
they may create services on the
service grid for you to complete.
They may start the system to look for certain
accommodations that you be adding in order to check boxes.
They may be doing neither of that.
We may have questions here that are just going
to be used to inform the IEP itself without actually
having the matrix connection.
So one of the things that I've been doing each day
is I taught you guys this trick,
you're going to right click where we see services.
You're going to right click on that and click open a new tab.
That's now going to open the service grid independent
of the present levels tab that we're looking at so we can
actually toggle back and forth and see the direct
results of the questions that were answered.
I recommend doing this and I always work on it this way
so you can see this.
It's also easy and beneficial if you ever make
mistakes and you realize you added a service that isn't
correct, you can quickly go back to present levels
and change it out.
So I'm going to say yes to does the student require
assistance with Assistive Technology.
Does the student require consultation/collaboration
for independent functioning?
Inside of each domain we have a question where you
can answer a consultation/collaboration
as well as potentially other items
that relate to that domain.
If I say yes here, I then have two options.
One of them is going to be required.
I have to choose a consultation or a
collaboration in.
If I choose consultation in,
it would then show me a drop down here where I can choose
all the different areas that a student needs consultation in.
For each one, this will create a separate
supplementary aid and service on the service grid
for me to complete.
So here for example, I'd have four services
that I'm going to now have to complete.
If those are not all what the student needs,
you can just simply X them out to make sure that you
just have the correct service being created.
There's also an example of a sentence or
in another descriptive sentence here that you'd write in.
This is where you would describe exactly
why the student needs consultation and Audiological
Services and this is one thing added to your effects
to the disability.
If you guys have experimented with or
practiced printing any of these plans or done final
ones, you'll realize that none of what you're really
entering here is going to print on the IEP itself,
just the sentences get added.
This is all just to take that holistic look at the child.
So here I'm adding a consultation and
Audiological Services, collaboration in would work
the exact same way.
If I wanted to add one I can do that here.
You have questions on what consultation or
collaboration mean, support facilitation,
specialized instruction, please definitely direct
those to your district with regard to how that
terminology should be best explained to you.
The next one, does the student require
organizational strategies or supports i.e. Time
Management, hygiene, toileting for independent functioning?
This one's a little bit different.
If I say yes here, I'm then going to be asked whether or
not I'm going to be addressing this one within
accommodation or a service.
If I choose accommodation, the system will not create a
service but it will be checking what accommodations
I add to the accommodation screen
in order to find that mapping.
So it's going to say, okay these accommodations are
ones that can be used for organizational strategies or
supports, so I'm going to wait.
The system is going to wait until you add the
appropriate accommodation in order to check the matrix.
If you choose service it's then going to create a
service here for you, for you to complete which will
then when completed check the matrix as appropriate.
Are these strategies or support specially designed
and implemented at least once per week?
If you say yes to this question, it might,
it might drive you up further in the matrix than
where you were before.
So if for example we say specially designed
and implemented at least one per week,
some of these terminology looks like it's directly
drawn from or inspired by the matrix.
This is something that is in that instance
or one of those instances, so if we said yes here,
it will implement and it will check the matrix
when it is complete.
Once again, we put a sentence in here,
I'm going to put sentence three,
we're going to see that added up above.
Underneath here, does the student require,
a special materials/equipment/supports
for motor control?
Once again if I said yes to this one,
this is going to check for an accommodation that we add.
We add the appropriate accommodation or
accommodations or assistive technology
it will then map and carry over.
I'm just saying no to this.
Does the student require supervision for safety?
If I say yes to certain questions in this domain or
in all domains, I'm going to see follow up material,
I'm going to see follow up drop downs or check boxes or
values, that are going to start asking me
a certain time amount.
So here you can see, I said supervision for safety,
I then have an How often?
And I'm going to choose between monthly, weekly,
daily, daily or continuous.
What I choose here will limit my ability to complete
the service on the service screen.
If for example I choose monthly here,
when I try to complete the service on the service
screen, it's only going to let me choose monthly.
It's not going to let me choose any other frequency
because that's what I've defined on this level.
If I choose something like daily more than 50% of the
school day, it's going to require me to put in a total
amount of minutes that are going to be
more than 50% of the school day.
So we've got a lot of people writing in who've answered a
question like this and then they'll try to add
supervision for one, times 50 minutes daily.
So 50 total minutes per day.
However you told present levels that the student
needs it for more than 50%.
So because of that inconsistency the system
won't let you say it.
So you have to make sure to come back and review here
to make sure that you've said exactly what the student
needs so that you're completing those services
in sync with what you said.
Once again I could put a sentence underneath here
to say yes or no.
Now we had a question on this one down below so it's
something that I want to address.
I'm going to pull up the matrix independently so we
can just take a look at that now too.
I'm in my process of having all these different tabs open.
I'm going to write click on the matrix
event and click open a new tab.
Now that's going to open the matrix itself.
I'm going to slide it over so that we have these in the
general order that I like to work.
Present levels is one tab, we have services as another tab
and we have the matrix now and I'm going to open Domain C.
With regard to this question,
does the student require a supervision for safety?
This question down below, does the student demonstrate
a pattern of regular outbursts or self-injurious behavior.
If you said, daily, if you say continuous here
and then if you also say yes to does this student demonstrate a
regular pattern of self, outbursts or self-injurious
behavior, that's going to end up checking down below
in level five.
This is continuous supervision to ensure
physical safety.
That's how you end up down at a five one.
If you say the student needs continuous and they also
demonstrate that pattern, because that pattern
is part of checking this as for the matrix example.
I just wanted to call that out to you that that's going
to get you to a level five.
Once again we described items down below here,
sentence five.
Okay, does the student require assistance or
supervision in activities of independent living
and/or self-management?
So it's another question regarding assistance or
supervision, the first one here is for safety.
That's exactly what this one is for.
This one instead is for supervision and activities
of independent living and/or self-management.
If you need further clarification on that please
ask your district as far as what are the differences we
had somebody write in about that.
You can say yes or no here, once again this will follow
the same pattern that we saw before.
It's going to ask us to put in a certain amount of limitations.
Monthly, weekly, daily, I'm going to put in monthly in
this one just so we can see the difference between the
two end questions that we have here.
Does the student require any regularly scheduled therapies?
If you say yes, you can then take a look
at what the therapies are here.
As I mentioned yesterday as you guys are going through
an IEP for the first time, you can always say yes to
see what's underneath it, see if it applies to your
student and then change it back to no to make sure that
you're answering that question correctly.
The system hasn't saved anything here so it's not
creating any services, you can still go through and see
what might be offered here and if you're like,
oh the kid does need a regularly scheduled therapy
let's click yes, oh none of these apply so I understand
what this question is about I'm going to click it to no
indicating that we're not going to have
any services created here.
Regardless we can see we have three options.
Each option that you choose here is going to create a
different related service on your service grid
and they're going to require you to put in the descriptive
sentence for each.
This would directly impact or inform the matrix
where we can see, we have an option called
regularly scheduled therapy here.
We have occupational therapy or physical therapy more
than once per week and then we have multiple therapies
and based on the combinations of services
that you complete with their frequencies,
we're going to either end up at a level four or somewhere
in level five based on that.
So those would be these ones here.
So for example I can just choose occupational therapy
and we'll have a occupational therapy related
service for you.
Now does the student require modifications in Adaptive
Physical Education?
This will create an adapted PE service that will then
once again be there for you to complete.
All right, so I'm going to go through with
how I completed it now.
I'm going to go to the section down below and add a
PEN and I'm going to click add.
Once I add this PEN it's going to add it to my PEN
section here for me to be able to use to complete my services.
Obviously I added something career skills that might not
be necessarily what you're using here,
please use your best judgment with regard to how
you know to create IEPs to use the correct PEN here.
Now I'm going to click Save Form,
now this is going to take a minute or two to load
because this is actually doing a bunch of things in
the system behind the scenes.
This is auto creating all of the services that we
recommended here for you to be able to complete with the
IEP committee when you're in a meeting.
So this is taking all of our answers here and making sure
that these correct services are being created
and it's also starting to inform the matrix
and get the matrix ready for a potential checking's based on
the way that I complete these services.
So here I said, answers to a bunch of one,
a bunch of questions here.
Of course you're still going to want to complete these
descriptive sentences before you can lock the IEP.
Something that we've addressed in each of the
domain instructions that we've so far in these Webinars.
Anytime you say yes to a domain,
so up here when you take that first question and
change it from no to yes,
you must add a PEN inside of that domain.
This is true for every domain except for Domain D.
So that means that because I said yes up here,
I'm going to have to add a PEN,
a PEN down below is required.
So I added this PEN down below.
If in Domain D you say yes as we'll see tomorrow,
you do not have to add a PEN.
Domain D is an exception to this rule.
So I completed this, we're going to say that for the
most part I've done what I needed to do thus far.
On services which is my other tab
that I have opened, I have two
ways to refresh this page to see.
I'm in Chrome which is our preferred browser and up
here on the top left you can see a refresh button.
We also have a little refresh button inside of the
services grid itself, this is the one I like to use,
it refreshes a little bit faster than the browser.
When I click refresh, we can now see all of the different
services that I've added to the student.
So these are all the services that have been
recommended based on my answers in the present levels.
You can see that in certain instances we're starting to
auto fill or auto complete based on suggestions
where certain things might be or the frequencies
and so on and so forth.
So the first one that I want to complete for you guys is
supervision to ensure physical safety.
This was one, if we take a look back,
we saw that this was this question,
does the student require supervision for safety?
We said that it must be daily at 50% of
the school day or more.
So when I complete this we're going to start to see
those limitations placed in the service grid.
We can see for example here, it says how often daily?
I can't click on it or change it.
I said the student needs this daily so I'm going to
have to complete it daily.
I'm going to choose a PEN to apply to this,
once again use your best judgment with regard to your
creation of IEPs with what PENs you should be using.
Choose a service location, you know choose a setting as
a result of that location.
So once I choose a service location the system might
spin for a second because it's getting the
setting dropped down ready for us to choose a value from there.
Once I go through here we're also going to test this
and we're going to try to put in a value that is less
than what we said we needed in the service grid
and see what happens as a result of that.
So you can see this error happening live on the screen.
This is still loading, I'm not sure why I'm going to
refresh the page on my end.
I apologize for this inconvenience,
I'm just trying to get it to load again for a second,
just waiting for the system.
All right, it looks like the system just loaded.
I choose a service location and now I'm choosing a setting.
Inside of here we're going to try to complete this
and just say the student needs this for one 25 minute
session per day and we're going to check individual.
Now when I click save, we can see that an error
message popped up here, one of our validations.
It says, total minutes should be in the range of 201 to 400.
The reason for that is the student as non MDCPS child
is defaulting to a school day of 400 total minutes per day,
indicating that the system knows,
per present levels we said that the student needs the
service for more than 50% of the school day so it's going
to require us to put in 200 and one minutes or more.
So that's something that you have to recognize that this
validation is a direct result
of what I said here on the present levels screen.
If I need to change this to make sure that the frequency
can be one times 25 minutes, I would instead go back here
and change this from daily more than 50 to weekly daily.
That will then reset the service for you to complete.
Regardless of that I'm clicking back in the services.
I'm going to go through this process of completing this,
I'm not sure why the system just refreshed,
I believe the development team is working behind the
scenes to make sure that this is moving smoothly
which is probably what just happened.
So I'm choosing a PEN, choosing a service location,
choosing a place.
I'm going to put in one 250 minute.
Now when I choose 250 minutes this should pass our
validation, so when I click save,
it's going to save that service completely.
Every time you save a service in our service
screen it's going to split into two lines.
You're going to have your current school year line
listed up above.
This is this year through the end of, of next spring,
next summer and then we have the future school year.
So starting in the fall again wrapping
around a plus one year minus one day.
If you want to edit these independently
you can do so by clicking on the pencil icon to say okay.
For example, I think the student needs 250 minutes
per day here, however I think that he needs a little bit less.
He only needs 225 minutes in the future year,
so here we're going to put 225 and click save,
now that's going to update so now that my future year
is to reduce a little bit.
So you can definitely do that for each ones of these.
One more that we're going to -- another one that we're going to
look at is we choose Assistance with Independent Living Skills,
if we click back and take a look at this one,
we said, does the student require assistance or
supervision in activities of independent
living or self-management?
I choose monthly here.
So when we go to this service to complete this,
we're going to see that monthly is here and monthly
is greyed out, I can't change that.
To make that change, once again you got to go back to
present levels, find the question and change the
drop down to refresh your answers
and give you a new service to complete.
So once again I'm just going to go through the
process of completing here.
I'm going to say the student needs this for one times
60 minutes monthly and I'm going to put in a group of two.
So I added this here, now we'll go through and
complete another one just so we can start to see it.
Occupational therapy is one that I'm going to put in as well.
We're going to complete this with a guaranteed,
let's say one times 35 minutes daily.
Daily is one of those frequencies that's really
high that will more likely hit our matrix.
So we're just going to have completed three for right now.
Now I have my matrix open in a separate tab again
that we saw I was doing that.
To refresh this one, you're just going to go up and use
the refresh up here in the top left part of your browser.
It might in a different place if you're using a
different browser, but I'm Chrome.
This will now take any items that I said
yes to in present levels, match them to any intensities
that I've said completed services with in the service
grid and now show you those answers.
So now we can see that the student is starting to check
in other places.
We have occupational therapy,
physical therapy orientation and mobility training
more than once a week.
If you click on the little exclamation icon at the far
right of any of your checked items,
you're going to see an audit that's going to start to
show you exactly what you did to get you where you are.
It's showing you your matrix support details up here.
It's going to demonstrate the need,
now I didn't put a descriptive sentence in for
this one, but had I put a descriptive sentence in,
it would be listed underneath here.
It's going to then show you any services and or
accommodations that get you where you are.
So here we can see that I completed this service of
occupational therapy for 35 minutes daily
and that's why I checked this check mark.
Underneath here, you have the ability to type in a
Manual Need or a Manual Service as you see fit.
So if you need to complete
otherwise down here you can do that.
There is a note here that says, please note,
anything captured in the manual fields below will not
be contained in the IEP document.
Please include all relevant data in the appropriate
section of the IEP.
What this means is that if you wanted to write
something else here and say, oh the student actually has
all this needs that I wanted to take care of,
but I didn't address, this will not be printed on the
IEP, this is just for auditing purposes which
means that, if you wanted to include any of this,
definitely go back to present levels and write it
in the correct place so that it's a part of that plan.
These will not be included
automatically in the plan itself.
Okay, something else that I wanted to talk about
and we've seen this in other domains,
if all I did in the service grid was complete
occupational therapy at once per week and nothing else,
that will automatically check us to a level five
with nothing else checked underneath.
There are a certain conditions and combinations
of services that you might input into this process
which will check a very high level
with nothing checked underneath.
That is the way the system has been designed
and that's the way that it's going to work.
If however, a student needs something like occupational
therapy once per week, more than likely he or she is
going to need something that checks a lower check mark.
As such, if you know you're giving a student something
that's occupational therapy and going as high as once per week,
carefully review each of these other
questions underneath here to make sure that you're adding
any other services that might check a lower check mark.
I'm not going to say you definitely have to,
just going to say that it's worth reviewing because more
than likely the student's going to need something,
perhaps a collaboration, perhaps a consultation,
perhaps an accommodation that will then check them
somewhere on level two, three and four.
So definitely possible to hit a high level with
nothing underneath, definitely worth reviewing
each question to make sure you're providing all
necessary services that the student needs
which will more than likely hit a lower level so
you'll be covered in other places.
Here we can see, we did supervision to ensure
physical safety during the majority of activities,
this was that one where we had to enter more than 201
minutes which we entered correctly.
Now supervision to ensure physical safety during
some daily activities is also going to be checked.
The system will auto check the underlying levels,
where it is a direct correlation.
So here we know supervision to ensure physical safety
is during the majority.
Here we are going to also check during some so we're
definitely going to make that connection.
Similarly if we had done continuous supervision,
if we went that high, we added continuous
and then we said yes to that self-injurious behavior
question, it would have checked here and here and here.
So you would have had all three tiers checked as a
result of the action that you took and the services
that you complete.
Okay, underneath here, one, one more thing I wanted to
show you on this one, we know that there are some
questions in Domain A and Domain C that can depend on
a connection to a accommodation itself.
So here we can see organizational strategies or
supports for independent functioning.
If I said yes that the student needs organizational
strategies or supports for independent functioning,
here I said yes and then here I said this is going to
be done with the service.
So here we can see that we have a service now,
support for independent functioning
that we would complete.
If instead we said accommodation,
it would then be looking for an
accommodation for us to complete.
Just like I'm doing with the other pieces,
you can definitely right click on accommodations
and open it in a new tab so you can start to add
accommodations as you're doing this as well,
certainly possible.
Inside of here, however because I made it a service,
I'm then going to go through and complete the service
with a certain amount and then this would check the
matrix if and when it's appropriate based on the
intensity that I added.
So here I'm going to say the student needs
one 75 minutes session.
I can only choose weekly or daily here based on the
answers that I put inside of my service screen,
or based on the answers I put inside of present levels.
Here you can see this is a question that I was working
on and I said, are these strategies/supports
specially designed
and implemented at least once per week?
I said yes.
Because I said it's once per week,
the service then has to be completed weekly or greater.
So on my service grid I can only choose weekly or daily
so I'm going to choose weekly,
I'm going to choose individual and click save.
Now once again to see this impact made on my matrix,
I'm going to go back on my matrix and refresh it
and see if any other places have now been checked as a result
of the fact that I've added
this service to the service grid.
Here you can see that we've checked organizational
strategies and supports for independent functioning
as a result of that service and we've checked specially
designed organizational strategies and supports for
independent function.
So we have two more check marks,
this one being the one that we checked as a result of
the service and then this one being an underlying one
that also hits the qualifications based on the
intensity that I added.
So once again we're starting to see that auto checking
happening here if and where it's appropriate.
If you want to remove a service,
so you go all the way back here and you see that either
you've made a mistake, it's the wrong service
or you know you filled it out completely and correctly
and you want to go backwards.
The way that you do that is you head back to present
levels and change that corresponding question to no
or uncheck or undo whatever services you created.
For example, I said, does the student require
organizational strategies and supports?
Let's say for example I made a mistake and this is not
supposed to be a service.
I can go here and uncheck service and I can change if
I want this entire question back to no and click save form.
What that's going to do now is it's going to tell the
service screen that the student does not need the
service so it's going to remove that service at
whatever level of detail you completed it and it's also
going to remove any evidence of that service
from the matrix itself.
So as an example I'm going through and changing that here.
This service that we now completed which was called
Assistance with Independent Living Skills,
this one here, this one here,
these are now going to be removed.
Oh sorry, Support for Independent Functioning,
that's the one that I created,
those are going to be removed.
So now that this has updated I can refresh my service screen
and we're going to see that those supports are
now gone, that service is completely gone,
both the current year and the future year.
If I go to my matrix and update we're now going to
see those check marks that we checked get undone
as a result of the fact that I removed this service
from my service screen.
So remember, if you create a service in present levels,
you've got to go back to present levels to remove it.
If you created a service that has the wrong intensity
like you wanted to do weekly
but you choose monthly on present levels,
you got to go back to present levels to remove it.
So here you can see now, this one that we had
organizational strategies is gone,
specially designed organizational strategies is gone.
So that's removing exactly what we put on.
If you want to remove a PEN from a domain,
for example down below here, we can see that we had
Career Skills, if this was the wrong PEN we know we can
hit the X, however what happens inside of our system
is that you're not going to be able,
in this case it worked but when this is functioning
correctly you're not going to be able to remove a PEN
unless you've removed every single subject,
oh actually I know why this happened.
Okay, so let me explain,
if you try to remove a PEN
inside your system that has been attached to a goal or
attached to a service, the system is going to tell you
a validation up here saying, you can't remove this PEN
because it's been attached to these goals
and attached to these services.
In this one particular instance,
I actually went through and I didn't attach that PEN
to any of my services.
So I actually attached the Domain A PEN.
Totally fine, the system allows you to do that,
you're supposed to use your best judgment with regard to
how to create a quality IEP to choose the correct PEN.
If I had, if I had added that PEN here to any of
these services, the system would have warned me here
and said, you cannot delete this PEN until you change it
out or remove these services.
So you're going to have to go through and either remove
the services from present levels or go through each
service and change the PEN out to something else before
you can delete that PEN.
Same thing with goals, if I had a PEN here that was
called career skills and I made goals on the goal
screen attached to career skills,
you're going to have to go back and delete that goal
before you can delete that PEN,
so you got to kind of undo yourself one by one
if you're in any of those instances.
Okay, so with regard to that I think I've done
the basic cover here.
I wanted to say so I'm going to open it up for questions,
I do want to say and reiterate to you guys,
if you're seeing any inconsistencies between your
IEP and your matrix, please do not lock.
Our first step for you in terms of if you see any
domains that are summing incorrectly,
you're not seeing the correct totals carried over
to the matrix, go through each present levels domain
and just go to the bottom and click save form,
without making any other changes,
that's going to then basically cause a
recalculation inside of our system to make sure those
correct services and accommodations and whatever
else are brought over to the service screen.
If that doesn't work, please get in touch with us
and do not lock these things.
It is much easier for us to troubleshoot
this unlocked than locked.
So please do not lock if you're seeing any issues there.
Okay I'm going to take a look at questions.
I do not have any questions at this time,
I can open it up to other questions if we have
questions beyond.
If there are no question though,
I am going to show that off in just a few minutes.
This recording will be available after today
so you guys can reach out to Accelify help desk at
dadehelp@accelify.com to get a copy of this.
We have Domain D going on tomorrow from 11 to 12 AM,
11 AM to 12 PM.
And then we have Domain E from 12:30 to 1:30 tomorrow
and once again after those are completed we can get
those to you the following day if you reach out to
dadehelp, just put a subject in your,
in your e-mail that says, request for Webinars
and tell us which ones you want and we're going to be able
to get those back to you really quickly.
So I'll be here for the next few minutes for any questions
that you guys might have.
Otherwise thank you so much for joining us today
and I hope this was very helpful to you guys
and please feel free to have anybody else
who's at your school
reach out and get this Webinars so that they can watch to.
[Silence]
All right, so I didn't get any questions from you guys
at this time.
If you have any follow up, definitely reach out to us
at dadehelp@accelify.com for policy or quality IEP
questions please reach out to
eseems_support@dadeschools.net
Thank you so much for joining us.
We will be doing Domain D tomorrow 11 to 12 and Domain E
tomorrow as well from 12:30 to 1:30
and all of these will be available through the help desk.
Please reach out to us in order to get copies of these
so you can watch these again at your leisure.
Thank you and have a great day.
For more infomation >> THIS IS WHY WE ARE SABOTAGING OURSELVES - Duration: 1:19. 
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